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Exam Number : MB2-186
Exam Name : Microsoft CRM Applications Professional v.1.1
Vendor Name : Microsoft
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Microsoft Professional Cheatsheet
© photo: Microsoft
Microsoft's chat and collaboration platform groups may additionally have arrived some time after Slack, but because of its integration with Microsoft 365, it has just a few tricks up its sleeve. TechRepublic's cheat sheet about Microsoft groups is an outline of the platform, and it will be revised periodically as new updates are launched.
SEE: a way to work from home: IT professional's guidebook to telecommuting and faraway work (TechRepublic top rate)
government summary
what's Microsoft teams? A chat and collaboration platform for Microsoft 365 clients designed to simplify neighborhood work.
How do i take advantage of Microsoft teams? As neatly because the chat-primarily based communications, groups' integration with different Microsoft functions allows clients entry to shared data and calendars, collaborative enhancing, and simple switching between voice, video, and textual content chat.
Who does Microsoft groups affect? The carrier is obtainable to most subscribers to the cloud-based mostly Microsoft 365 suite.
When and the place is Microsoft groups accessible? Microsoft groups is attainable to Microsoft 365 purchasers and supports ninety three languages and dialects.
How do I get Microsoft teams? Microsoft teams is enabled by default for most corporations using Microsoft 365.
SEE: All of TechRepublic's cheat sheets and smart person's publications
© supplied through TechRepublic Microsoft teams photograph: Microsoft
what's Microsoft groups?
groups is Microsoft's tackle chat-based conversation for business; teams is also Microsoft's answer to competing platforms corresponding to Slack and Zoom. Slack inventory continues to lose cost, regardless of a fine revenue flow--analysts cite Microsoft groups as a part of that reduce. In July 2019, Microsoft groups slid by means of Slack with 13 million each day users; as of April 2021, Microsoft groups has 145 million daily active clients.
In its simplest form, the provider makes it possible for clients to deploy Microsoft teams, each and every of which is virtually a hub for community chat rooms, which are known as channels (conversations).
varied chat rooms or channels will also be created within a group, and to support keep chats handy to observe, conversations are threaded, stream from suitable to backside, and notify users of updates. If clients want face-to-face conversation, they can bounce straight into voice or video chats with other channel members with a single click on. The variety of individuals in a regular Microsoft teams group video chat is now a optimum of 300.
Microsoft built-in the Kaizala messaging carrier for huge-community conversation into groups in June 2019. In August 2020, Microsoft launched a new person license for teams called advanced Communications, which supports reside events with up to 20,000 participants and interactive conferences with as much as 1,000 contributors. The superior Communications add-on also brings branded backgrounds and the brand new teams Calling telephony feature into the combine.
teams is integrated with Microsoft 365, which means it's tied to other Microsoft office services, corresponding to be aware and Excel, as well as its cloud storage and sharing features equivalent to SharePoint, PowerPoint, OneNote, Planner (which is being rebranded as initiatives), and vigour BI. To help clients track and prioritize projects, Microsoft Lists is purchasable in groups. similarly, clients can create, control, and share venture signal-offs directly within teams the usage of the Approvals characteristic.
Microsoft groups helps are living transcription and recording capabilities. Any files, spreadsheets, displays, etc which are shared within a group are synced with a copy kept in Microsoft's OneDrive cloud storage and a native SharePoint environment, so each group member always has access to the latest edition. Collaborative enhancing of this shared content material is also possible, with each person's adjustments reflected in the office software in real time. meeting recaps comprising a recording of the meeting, transcript, chat, shared info are also obtainable.
entry to data, inside websites, and dashboards is immediately managed by Microsoft 365 agencies and SharePoint, with clients able to create a brand new neighborhood or connect the team to an existing neighborhood when creating the group. even though someone would not like using Microsoft teams, the service's integration with Microsoft 365 ability that critical updates or content generated in the collaboration platform can also be flagged up outside of groups; as an example, Microsoft Delve may highlight an replace to a vital shared file.
Alongside this integration with Microsoft's wider suite of capabilities, new functionality, such as groups for healthcare agencies (February 2020), is being brought all of the time. considering the beginning of the COVID-19 pandemic, teams has acquired a steady circulation of feature updates from Microsoft. Some of these have been greater aesthetic in nature: for example, the new collectively Mode, which places clients in a shared digital space (feel an auditorium or coffee stores) to help create a much better feel of togetherness while employees are working from home. there may be additionally Presenter View, which allows presenters to view their slides alongside any notes they've made, in addition to see thumbnails of upcoming slides on the bottom of the teams meeting Window.
SEE: 250+ assistance for telecommuting and managing remote people (TechRepublic premium)
Microsoft group channels can additionally communicate with backyard services via Connectors. Connectors exist already to push updates from GitHub, Evernote, Zendesk, MailChimp, SAP SuccessFactors, Salesforce, and a lot of extra to teams' channels, and an API framework is available to permit more to be built, also allowing organizations to link their own interior apps. Microsoft groups helps over a hundred Connectors and shipped with 85 Bots. From within Chat, every group channel has access to T-Bot, a bot that can answer essential questions on a way to use Microsoft groups.
Microsoft teams is designed to fulfill the equal safety and records protection specifications as Microsoft 365 and is Microsoft 365 Tier C compliant. The carrier enforces two-aspect authentication, single signal-on via energetic directory, and encryption of facts in transit and at rest. Microsoft is also adding controls to support companies supply protection to delicate suggestions from being shared or leaked. assistance obstacles enable enterprises to limit which team individuals can communicate and collaborate with each and every different. at ease inner most Channels lets companies control which group contributors can see conversations and content in a specific groups channel.
extra substances
How do i use Microsoft teams?
Microsoft teams is designed to deliver a simpler manner for small businesses of individuals to talk and collaborate.
The de facto approach of speaking by the use of neighborhood emails and sharing data by the use of a patchwork of distinct capabilities is intricate--or so goes Microsoft's purpose--with the advantage for overlooked messages and information. here is the difficulty Microsoft teams is designed to solve.
Microsoft argues that teams' trump card is its tight integration with workplace capabilities and agencies, which permits clients to seamlessly and securely change between modifying documents, shared dashboards and planners, and group chat, video, and voice calls. That simplicity of just developing a group and having entry to all these shared features--without the should spend hours configuring them--is a component of what Microsoft sees as teams' promoting element. Microsoft groups integration with e-mail also allows for messages sent to a delegated crew address to be copied to a conversation in teams.
Full-featured dialing capabilities weren't firstly accessible, however Microsoft teams now supports name heritage, hold/resume, velocity dial, transfer, forwarding, caller id masking, extension dialing, multi-call dealing with, simultaneous ringing, and voicemail.
As groups good points new elements, Microsoft is encouraging users of Skype for company to delivery planning emigrate to the platform. Microsoft groups is accessible in an expanding variety of meeting room setups, with full services accessible by way of Microsoft groups Rooms (previously Skype Room techniques edition 2) and on floor Hub. because of Microsoft groups incorporating these facets, guide for Skype for company will end on 31 July 2021, with new Microsoft 365 customers moved onto Microsoft groups through default. in the meantime, Microsoft has facilitated interoperability throughout teams and Skype. This has been designed to support groups throughout the transition by means of groups users to talk with and make contact with Skype users.
a new calling journey offering a simplified view of contacts, voicemail, and calling history may be coming to teams later this year, alongside a new collaborative calling performance for helpdesk-classification setups. A velocity-dial feature for groups on iOS is additionally within the works.
SEE: 11 methods to be a consummate skilled throughout Zoom and Microsoft groups meetings (TechRepublic)
considering launch Microsoft has integrated apps and features with groups, both in-house Microsoft 365 reminiscent of Excel, in addition to those from select companions like Trello, InVision, SurveyMonkey, Polly, Open Agora, iCIMS, Miro and HireVue. Most these days, Microsoft announced integration with GitHub, which is at the moment in public beta. teams users can view particulars on ongoing GitHub projects, focus on and collaborate on ongoing issues and pull requests, as well as close, reopen and file new concerns without delay from a Microsoft teams channel.
users can include counsel without delay from these apps of their conversations without having to include screenshots or hyperlinks. searching for americans has also been more advantageous, with the addition of a Microsoft Graph API-powered app known as "Who" as a way to allow users to search for individuals of their businesses by way of name or subject.
neatly-based points of Microsoft teams now include recordings of conferences being uploaded to the Azure cloud, alongside timestamped transcriptions, with computerized translation of chat messages and of computerized captions.
Microsoft has also integrated teams with its augmented-truth headset HoloLens to allow a remote help function. This feature makes it possible for a employee within the container donning the prototype headset to share video of what they are looking at with an expert lower back at the head workplace the usage of Microsoft teams.
In might also 2021, Microsoft launched new groups points aimed at purchaser clients. These personal money owed seem a little different, but offer the equal simple aspects because the enterprise version, together with together mode and group chats. past this, teams for buyers also sports a brand new assortment of reside emoji reactions and GIFs, which people can use to enliven their calls.
additional resources
who're Microsoft teams' rivals?
Microsoft groups' main challengers are the chat and collaboration capabilities Slack, Zoom, Google Meet, and GoToMeeting, however not one of the competitors are as robust and whole-featured as teams.
Slack launched before Microsoft teams, and speaking from personal adventure, the usage of a mix of Slack and Google Apps for Work provides a comparatively simple approach of participating and communicating with colleagues. Slack has additionally released its enterprise Grid service, targeted at serving the wants of agencies with between 500 and 500,000 clients.
Slack is additionally attainable as a Freemium product, with the rate rising to $15 with customized pricing purchasable. Microsoft groups additionally presents clients a confined set of aspects for free of charge, despite the fact the total service requires a Microsoft 365 for company subscription, costing about $12.50 per user per 30 days, which additionally contains a full suite of workplace capabilities. The free edition of Microsoft groups has all of the fundamental facets.
SEE: Zoom video conferencing: Cheat sheet (free PDF) (TechRepublic)
in view that the free version of Microsoft groups was introduced in July 2018, there's been marked boom in groups' person numbers.
As of March 2019, there were 500,000 agencies the usage of Microsoft teams; via July 2019 more than 13 million americans had been the usage of groups--greater than have been the use of its rival Slack at the time; and by using April 2020, Microsoft groups has 75 million day by day lively users. trade-leading businesses are rolling out teams business-huge; really, 20 purchasers have more than a hundred,000 employees actively the usage of groups as of March 2020.
further supplies
Who does Microsoft groups have an effect on?
The provider is attainable to subscribers to the cloud-based Microsoft 365 suite. Microsoft says it is obtainable to "most" Microsoft 365 business shoppers--with groups being enabled for business essentials, business top class, E1, E3, and E5 plan subscribers.
Microsoft teams for education has a variety of elements designed to support academics and students, such as the ability to drag timetables from the faculty tips equipment, integrated OneNote class notebooks, and task management equipment to help lecturers in grading and offering remarks.
Microsoft groups is pass-platform, with valued clientele for windows, Mac, Linux, Android, and iOS.
further resources
When and the place is Microsoft groups purchasable?
Microsoft teams is available to Microsoft 365 valued clientele and is in 93 languages and dialects.
further materials
How do I get Microsoft groups?
Microsoft groups is enabled via default for most organizations using Microsoft 365, with the best requirement being a subscription to probably the most license plans outlined above. A free edition, helping all the primary aspects, is also accessible.
additional supplies
Editor's observe: this article became most recently updated by way of Owen Hughes.
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